Is your company performing well operationally, but you feel you could do better in 2019? Often a project takes longer than planned to execute, or meetings last for hours and, in the end, reach no conclusion. It was a wasted and unproductive moment.
In addition to setting goals, when we talk about improving company productivity, we have to talk about time management, strategic objectives, communication and organization, and tools that help with corporate control, facilitating the productive process of each collaborator, and obtaining positive results from their performed activities. After all, it's not every day that you feel like the most productive person in the world and manage to accomplish everything that was previously planned.
To assist you, we've created a productivity “step-by-step” guide that will bring benefits and facilitate your performance in the medium or long term. Let's get to the steps:
Control Your Time
The first step to take to improve productivity is to measure the amount of time a task takes to complete. It may be that a certain activity in your company is stagnant or going through unnecessary steps that prolong its execution time even further. In order to solve this, talk to your employees and see what they think can be improved.
After understanding the company's needs and each employee's needs, it's time to better organize and distribute the time that will be invested in each activity and the time each one demands. It is extremely important to realize how much time the team spends on discussions about current demands or external matters, so that time is optimized and well utilized, without harming overall productivity.
Strategic Objectives
When discussing productivity in an organization, we are talking about how a company generates value for its customers, employees, society, and stakeholders in the short or long term. Even if a company has a concrete mission and a motivating vision, this will not be enough if these desires to generate value are not transformed into a strategic plan for execution.
In addition to flawless planning, it is necessary to know how to ensure that everything proposed is followed and achieved with commitment. On occasion, we see the difficulty people have in implementing productive strategic objectives. Excellent ideas are useless if you don't know how to make them a reality. However, it is necessary to establish a discipline of execution and follow it strictly to obtain significant results, so they are not just outlines.
Internal Communication
Internal communication is an area of integrated communication with a focus entirely on the company's employees. It deals with sharing relevant and strategic information in a corporate environment. The main objective is to keep employees engaged with the organization's goals, ideals, and causes, becoming a great ally in terms of productivity.
Through internal communication, employees are encouraged to establish interpersonal relationships, which directly brings benefits to their work environment. With greater involvement among employees, camaraderie increases and the team becomes stronger, thus contributing to a lighter, more respectful, and productive atmosphere.
Organization and Tools
To increase productivity, it is essential to work on organizing tasks. This step may even be considered obvious, but many end up putting their efforts into actions that are not a priority precisely because they lack a broader view of their tasks. The idea here is not just to know what needs to be done next week, but to have a general and strategic overview of: which activities should be executed first and which can be postponed, for example.
Another way to assess company productivity is by comparing what was planned with what was actually achieved. When a project is completed, check if everything went as planned and if the time taken to finish the task was within scope. Use tools to assist you such as mind maps, kanban and Strategy Execution Platform and time.
Did this article help you? Do you want to increase your company's productivity and your business results? Contact us and be more effective in your company!
