If there is one thing managers and HR professionals want to get out of their team’s routine, it is increasingly maintained productivity. But before being productive and successfully completing tasks, work organization is a key factor.
The human resources department and the area managers exert a great influence on their employees so that they do not move away from meeting the objectives and become less and less productive, losing commitment and motivation.
When employees commit to stratifying priorities, setting deadlines, and closely monitoring the execution of all tasks, the team has a course of work.
In this article we will present the benefits of maintaining constant organization at work and we will give you some tips to achieve excellent results.
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What is organization at work?
The organization at work serves precisely to achieve a goal: quality. In fact, the real reason for organizing tasks and activities is that everything works assertively, like a clockwork.
If we pay attention to the operation of a watch engine, all the coordinated parts generate valuable information that results in what we need to guide us in time. Therefore, organization at work is essential.
However , the organization of work depends on the union of all the pieces. Pointers cannot work without a precise machine, and the machine cannot move without a power source. In this case, organization becomes indispensable.
This is what we define as work organization: each piece works in accordance with the others, forming an organized group and achieving the goal of working in the most organized way possible.
The importance of organization at work
Maintaining organization in the workplace is extremely important for any professional who wants productivity and quality, as this allows them to improve their living conditions, as well as the convenience and comfort of day-to-day life.
Disorganization at work affects the performance of the professional and ends up negatively impacting their mood and health and increases the possibility of creating disagreements or exhaustion with their coworkers.
To ensure that the working environment is suitable, an assessment of everything it contains is necessary. Many things are not being used and can be discarded or even passed on to professionals from other sectors of the company who make use of these materials.
In addition to everything that has already been mentioned, we must also remember personal organization in simple actions, such as keeping the schedule updated, not being late for appointments, meetings, and tasks.
There is no point in having a clean, spacious, and well-organized environment if the organizational climate is not good. Therefore, organization at work is essential.
Also read: Effective home office: strategies for high productivity
What are the advantages of keeping the organization at work?
Logically, maintaining organization at work only brings advantages, in addition to directly reflecting on the individual performance of each employee and of everyone who uses a well-maintained space. Check out some of these benefits:
1- Higher productivity
When you arrive at work and find a messy table with randomly thrown papers and supplies, you can hardly be as productive as you hoped.
First, it will be necessary to order the chaos by placing each object in the proper place and in a way that it does not hinder the performance of other services. With all this setback, no one can start the day off right, isn’t it?
In other words, the lack of organization directly affects the performance of a professional, forcing them to perform unscheduled tasks that, hence, decrease their daily productivity.
2- Time optimization
You have probably heard it said that “time is money”, and in the corporate world, that phrase is not an exaggeration. Considering the high competition in today’s market, this is still a great truth.
Therefore, from a systematization, you can optimize the routine of the task, fulfilling exactly what was planned and thus reducing downtime and unproductiveness. Good results will be a direct consequence of this organization.
3- Greater focus on activities
Each professional is hired to perform a set of specific tasks, generally related to their area of training. In this case, the manager expects the employee to do the part of it and efficiently perform his daily activities.
That is, to fully focus on fulfilling his responsibilities, the professional needs to have a fully supportive environment, ensuring that nothing distracts attention from him.
4- Well-being and comfort
The work routine can be much less exhausting and stressful than usual. However, with obligations that go beyond conventional tasks, no worker can start or end their day in comfort or well-being.
Ensuring a workplace that offers comfort to employees will go a long way toward increasing engagement and motivation, making the employee more comfortable within the company.
Tips to organize your workday
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Below you will find some simple tips that can make a difference in your workday., reducing stress and leaving the environment even better:
1- Set your table
Start by establishing a workspace. Define where everything will be computer, pencil holder, decoration, papers, books, bottles, or glasses. Preferably, put all the papers in a box, writing on the lid what their contents are. After that, collect all the accumulated garbage and dispose of it.
2- Limit the time for each task and prioritize the activities of the day
Once tasks are prioritized, limit the time for each task. In this way, you will know which activities will take the most time and how to schedule them so that they are all done on time.
3- Take breaks
Short, regular breaks are essential to prevent your performance and performance from declining, so that you can focus to get your work done.
4- Set a time to finish
Extending the workday may not be a good option! Set a time to finish all your daily tasks and try to achieve it.
Working tired and with little energy also creates an environment of poor organization and concentration, which produces discouragement in the days after.
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5- Have a purpose for your tasks
When you make sense of what you are doing, your concentration at work improves markedly. To convince your brain that your job is important, you must show it that it makes it grow and that it can also have fun.
That is, the advice is to try to see the positive side of the activity you are doing, even if it is not your dream job. If it is boring, think that behind it there is a purpose, a greater mission.
6- Avoid procrastination
“I’ll do it later …” This is a common phrase we think of when homework scares us a bit. It may be an easy thing to do, but we are afraid to start. And that is where the delay comes from.
We need to focus on the benefits to outperform the efforts. One tip is to think about the task already done and how many benefits it will bring, starting slowly with smaller steps. When you least realize it, it will be almost completely done.
7- Make lists
The lists are very useful so that, either as an employee or a manager, you can see your tasks to do during the workday and stay organized.
Try to get organized daily, whether it is writing your goals on a piece of paper, a draft, or even in more modern ways like a mobile app or website to help you.
What are the benefits of organizing at work?
Here are some benefits of staying organized at work:
- Increase employee performance;
- Reduces stress;
- Optimizes the execution of activities;
- Increases motivation;
- Improves the image of the company for interested parties;
- Minimizes health and emotional problems;
- Improves interpersonal relationships;
- It favors time management.
- Prevents unforeseen events and loss of documents.
- Increase creativity.
But remember: goals are only achieved through effort, so follow our tips and improve your ultimate performance!
Frequently Asked Questions
1- What is the concept of work organization?
The organization of work constitutes a significant dimension of “work”, understood as any socially and historically conditioned – and therefore changeable – activity aimed at satisfying individual and collective needs, which combines physical and mental effort in different ways.
2- What are the principles of work organization?
Principles of organization include unity of command, parity between authority and responsibility, the scalar principle and chain of command, as well as span of control which refers to the extent of a superior's supervision.
3- How is work organized today?
Currently, work organization occurs amid specific social, economic and cultural conditions, being influenced by the digital scenario characterized by an excess of information and technologies.
4- What is the purpose of planning and organizing work?
However, this involves following established goals and taking the necessary actions to achieve these purposes.
However, this involves following established goals and taking the necessary actions to achieve these purposes.
5- What are the organization's objectives?
Organizational objectives indicate the direction the company seeks, representing its vision of the future.
In other words, based on these objectives, the company develops plans and defines strategic actions to achieve its purpose.
Conclusion
As you can see, there are many benefits of organization at work. However, to maintain excellent standards in your company, it is essential to adopt technology and use a individual performance software for more aligned management.
Don't waste time, and stay productive and organized throughout the year.
