{"id":74319,"date":"2026-08-20T16:27:03","date_gmt":"2026-08-20T19:27:03","guid":{"rendered":"https:\/\/actiosoftware.com\/?p=74319"},"modified":"2026-08-20T16:27:05","modified_gmt":"2026-08-20T19:27:05","slug":"improve-productivity","status":"publish","type":"post","link":"https:\/\/actiosoftware.com\/en\/blog\/melhorar-produtividade\/","title":{"rendered":"Improving Productivity: The Reason Why Most Projects Fail\u00a0"},"content":{"rendered":"<p>Your company loses more than a working day per week, per employee, on activities that do not generate value. The data comes from Bain &amp; Company, which studied more than 300 large corporations.&nbsp;&nbsp;<\/p>\n\n\n\n<p>The average company wastes 20% of its production capacity due to what researchers call \u201corganizational drag.\u201d.&nbsp;<\/p>\n\n\n\n<p>The problem is rarely a lack of effort. It is the structural disconnection between individual goals, processes, and corporate strategy.&nbsp;&nbsp;<\/p>\n\n\n\n<p>In this guide, you will understand why improving productivity requires more than good intentions and how to choose the right category for your company from among the best productivity software on the market.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-as-causas-estruturais-da-baixa-produtividade-corporativa-nbsp\"><strong>The Structural Causes of Low Corporate Productivity<\/strong>&nbsp;<\/h2>\n\n\n\n<p>To improve productivity in a lasting way, one must first understand where it is lost. It is rarely in the timesheets. It is in the management architecture.&nbsp;<\/p>\n\n\n\n<p>Robert Kaplan and David Norton, creators of the Balanced Scorecard, have described this pattern for decades: organizations formulate good strategies, but rarely manage to execute them consistently over time.&nbsp;&nbsp;<\/p>\n\n\n\n<p>The 2024 Pulse of the Profession survey by the PMI (Project Management Institute) confirms this pattern with numbers. The average project success rate among the organizations surveyed was 73.8%.&nbsp;&nbsp;<\/p>\n\n\n\n<p>That is, about a quarter of all execution effort does not deliver the expected result.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-o-que-realmente-significa-melhorar-produtividade-nbsp\"><strong>What Improving Productivity Really Means<\/strong>&nbsp;<\/h3>\n\n\n\n<p>Improving corporate productivity means reducing the waste of time, talent, and energy caused by poorly designed processes, goals disconnected from strategy, and fragmented tools, not just demanding more hours from teams. The solution lies in execution architecture, not individual pressure.\u00a0<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-tres-sintomas-que-aparecem-antes-do-problema-ficar-visivel-nbsp\"><strong>Three Symptoms That Appear Before the Problem Becomes Visible<\/strong>&nbsp;<\/h3>\n\n\n\n<p>These symptoms usually appear months before productivity drops in the numbers. It is worth noting:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Individual goals <a href=\"https:\/\/actiosoftware.com\/en\/strategy-deployment\/\" target=\"_blank\" rel=\"noreferrer noopener\">disconnected from the company's strategic map<\/a>, each area with its own priority criteria.\u00a0<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/actiosoftware.com\/en\/blog\/arquitetura-de-processos\/\" target=\"_blank\" rel=\"noreferrer noopener\">Processes without clear architecture<\/a>, with redundant steps and poorly defined responsibilities.\u00a0<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Managers <a href=\"https:\/\/actiosoftware.com\/en\/blog\/how-to-maintain-team-motivation\/\" target=\"_blank\" rel=\"noreferrer noopener\">treating the drop in productivity simply as a motivation problem<\/a>, when the cause is structural.\u00a0<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-o-custo-real-da-baixa-produtividade-para-medias-e-grandes-empresas-nbsp\"><strong>The Real Cost of Low Productivity for Medium and Large Enterprises<\/strong>&nbsp;<\/h2>\n\n\n\n<p>Quantifying the loss changes the conversation in the boardroom, and it is the first step to improving productivity with correct priorities, instead of cutting costs blindly.&nbsp;&nbsp;<\/p>\n\n\n\n<p>The table below consolidates recent findings from Bain, PMI, Gartner, and McKinsey on the subject.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Source<\/strong>&nbsp;<\/td><td><strong>Finding<\/strong>&nbsp;<\/td><td><strong>Business reading<\/strong>&nbsp;<\/td><\/tr><tr><td><a href=\"https:\/\/www.bain.com\/insights\/great-companies-obsess-over-productivity-hbr\/\" target=\"_blank\" rel=\"noreferrer noopener\">Bain &amp; Company<\/a>&nbsp;<\/td><td>Companies lose more than 20% of production capacity due to organizational drag&nbsp;<\/td><td>It is equivalent to more than one day of work per week, per employee&nbsp;<\/td><\/tr><tr><td><a href=\"https:\/\/www.pmi.org\/-\/media\/pmi\/documents\/public\/pdf\/learning\/thought-leadership\/pmi-pulse-of-the-profession-2024-report.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">PMI, Pulse of the Profession 2024<\/a>&nbsp;<\/td><td>Average project success rate of 73.8%&nbsp;<\/td><td>About 1 in 4 projects does not deliver the expected result&nbsp;<\/td><\/tr><tr><td><a href=\"https:\/\/www.gartner.com\/en\/newsroom\/press-releases\/2025-03-12-gartner-predicts-over-20-percent-of-workplace-apps-will-use-ai-driven-personalization-algorithms-for-adaptive-worker-experiences-by-2028\" target=\"_blank\" rel=\"noreferrer noopener\">Gartner<\/a>&nbsp;<\/td><td>Only 23% of digital workers are fully satisfied with their work tools in 2024&nbsp;<\/td><td>A decline compared to the 30% recorded in 2022&nbsp;<\/td><\/tr><tr><td><a href=\"https:\/\/www.mckinsey.com\/capabilities\/tech-and-ai\/our-insights\/the-economic-potential-of-generative-ai-the-next-productivity-frontier\" target=\"_blank\" rel=\"noreferrer noopener\">McKinsey<\/a>&nbsp;<\/td><td>Generative AI could increase labor productivity by between 0.1% and 0.6% per year through 2040&nbsp;<\/td><td>Gain conditional on the correct adoption of the technology, not automatic&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>The correlation between satisfaction with work tools and performance is direct. According to Gartner, employees who are satisfied with their applications are nearly three times as likely to declare themselves much more productive than others.&nbsp;<\/p>\n\n\n\n<p>In Brazil, this scenario gains an additional layer. <a href=\"https:\/\/actiosoftware.com\/en\/blog\/productivity-brazilians\/\" target=\"_blank\" rel=\"noreferrer noopener\">Studies on productivity in the country<\/a> show that a longer workday does not translate into better results, reinforcing that the bottleneck is management, not available hours.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-o-que-empresas-de-alta-performance-fazem-diferente-nbsp\"><strong>What High-Performance Companies Do Differently<\/strong>&nbsp;<\/h2>\n\n\n\n<p>In the same study, Bain found that companies in the top quartile spend half as much time dealing with organizational drag as other companies and are up to 40% more productive.&nbsp;<\/p>\n\n\n\n<p>The difference is not in charging more. It is in designing systems that eliminate friction before it happens. It is this logic that underpins methods such as the <a href=\"https:\/\/actiosoftware.com\/en\/blog\/the-management-by-objectives-concept-models-and-how-to-do-it\/\" target=\"_blank\" rel=\"noreferrer noopener\">Policy Management <\/a>.&nbsp;<\/p>\n\n\n\n<p>A public example illustrates this point well. When Google adopted <a href=\"https:\/\/actiosoftware.com\/en\/blog\/methodology-okr\/\" target=\"_blank\" rel=\"noreferrer noopener\">OKR method<\/a>, the company had fewer than 50 employees; today there are more than 85,000, sustaining the same cascading goals model.&nbsp;<\/p>\n\n\n\n<p>Size is no longer an obstacle because the execution architecture scaled along with the business. This is only sustained with <a href=\"https:\/\/actiosoftware.com\/en\/blog\/continuous-improvement\/\" target=\"_blank\" rel=\"noreferrer noopener\">continuous improvement discipline<\/a>, and not with sporadic short-term efforts.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-os-melhores-softwares-de-produtividade-para-gestao-estrategica-corporativa-nbsp\"><strong>The Best Productivity Software for Corporate Strategic Management<\/strong>&nbsp;<\/h2>\n\n\n\n<p>Before comparing tools, it is worth understanding the category. Individual productivity software solves part of the problem. But it doesn't connect daily execution to the company's strategy.&nbsp;<\/p>\n\n\n\n<p>Medium and large companies need another layer: platforms of <a href=\"https:\/\/actiosoftware.com\/en\/performance-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">corporate performance management<\/a> that link goals, metrics, projects, and individual performance into a single system, with a single source of truth.&nbsp;<\/p>\n\n\n\n<p>The market senses this demand. According to <a href=\"https:\/\/www.gartner.com\/en\/newsroom\/press-releases\/2024-10-23-gartner-forecasts-worldwide-it-spending-to-grow-nine-point-three-percent-in-2025\" target=\"_blank\" rel=\"noreferrer noopener\">Gartner<\/a>, global investment in corporate IT is expected to grow by 9.3% in 2025, driven in part by software focused on efficiency and data-driven decision-making.&nbsp;<\/p>\n\n\n\n<p>But there is an important warning. Research from <a href=\"https:\/\/www.prnewswire.com\/news-releases\/mit-sloan-management-review-examines-how-improved-work-design-can-prevent-burnout-reduce-stress-and-improve-productivity-302326271.html\" target=\"_blank\" rel=\"noreferrer noopener\">MIT Sloan Management Review<\/a> shows that adding more tools, by itself, does not guarantee better performance. The design of the work around the tool is what makes the difference.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-cinco-criterios-para-escolher-a-ferramenta-certa-nbsp\"><strong>Five Criteria for Choosing the Right Tool<\/strong>&nbsp;<\/h3>\n\n\n\n<p>A well-made choice among the best productivity software for strategic management must answer these questions before price or interface:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The tool connects <a href=\"https:\/\/actiosoftware.com\/en\/blog\/what-is-the-importance-of-managing-goals-for-business\/\" target=\"_blank\" rel=\"noreferrer noopener\">individual goals to corporate strategic planning<\/a>, or is it restricted to to-do lists?\u00a0<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>She supports methodologies such as Balanced Scorecard, OKR and <a href=\"https:\/\/actiosoftware.com\/en\/blog\/what-to-do-to-get-better-project-results\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management<\/a> in the same database?\u00a0<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reduce manual rework in reports, instead of creating yet another parallel spreadsheet?\u00a0<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Does it offer real-time visibility for different leadership levels without relying on manual consolidation?\u00a0<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Supports the construction of a <a href=\"https:\/\/actiosoftware.com\/en\/blog\/high-performance-culture\/\" target=\"_blank\" rel=\"noreferrer noopener\">high-performance culture<\/a>, and not just the tracking of hours worked?\u00a0<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-como-a-actio-conecta-estrategia-e-produtividade-na-pratica-nbsp\"><strong>How Actio Connects Strategy and Productivity in Practice<\/strong>&nbsp;<\/h2>\n\n\n\n<p>Organizations that sustain real productivity gains share a structural characteristic: they connect goals, indicators, projects, and performance into a single strategic management system, rather than spreading them across isolated tools, exactly the principle behind the <a href=\"https:\/\/actiosoftware.com\/en\/strategy-management-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">strategy execution<\/a> advocated by Kaplan and Norton.&nbsp;<\/p>\n\n\n\n<p>It is this architecture that supports the <strong>Strategy Management<\/strong>, da Actio. The following table translates what this means in practice.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Resource<\/strong>&nbsp;<\/td><td><strong>Benefit<\/strong>&nbsp;<\/td><td><strong>Result for the manager<\/strong>&nbsp;<\/td><\/tr><tr><td>Strategic map connected to individual goals, with automatic cascading&nbsp;<\/td><td>Eliminate the gap between what leadership decides and what each team executes&nbsp;<\/td><td>Real-time visibility into which teams are actually executing company priorities&nbsp;<\/td><\/tr><tr><td>Unified dashboard panels (BSC, OKR, projects) in a single database&nbsp;<\/td><td>Reduce time spent reconciling manual spreadsheets and reports&nbsp;<\/td><td>Result meetings stop discussing the origin of the number and start discussing decisions&nbsp;<\/td><\/tr><tr><td>AI integrated with data reading and insight generation&nbsp;<\/td><td>Accelerates the formulation of diagnoses and scenarios&nbsp;<\/td><td>Strategy teams buy time to act on the root cause of the problem, not just describe it&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>It is no longer just another control tool. It is the layer that transforms formulated strategy into executed strategy, the exact point where most companies, according to the PMI itself, still lose value.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-produtividade-nao-se-cobra-se-desenha-nbsp\"><strong>Productivity Isn't Demanded, It's Designed<\/strong>&nbsp;<\/h3>\n\n\n\n<p>When productivity stops being a demand and becomes the result of a well-designed architecture, the question changes.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Managers stop asking why the team isn't delivering more and start asking what, in the management architecture, is still disconnected from the strategy.&nbsp;<\/p>\n\n\n\n<p>Improving productivity, in the end, is a management architecture problem, not an individual effort one. Meet the <a href=\"https:\/\/actiosoftware.com\/en\/strategy-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Actio's Strategic Management<\/a> and see how to connect goals, indicators, and execution in a single platform.&nbsp;<\/p>\n\n\n\n<p>Schedule a free demo with our team of experts and understand how the solution can help your company improve the productivity of your strategies.&nbsp;<\/p>","protected":false},"excerpt":{"rendered":"<p>Technical guide on how to improve organizational productivity and the role of strategic management software.<\/p>","protected":false},"author":21,"featured_media":74322,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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